Approved Earned Recognition Auditors

What is DVSA Earned Recognition?

DVSA Earned Recognition Logo

The Driver and Vehicle Standards Agency (DVSA) Earned Recognition scheme is a government supported way to prove you meet driver and vehicle standards. Operators regularly share performance information with DVSA and in return, their vehicles are less likely to be stopped for inspections.

This means that you’re:

  • continuously monitoring your own compliance
  • using DVSA-validated IT systems
  • compliant with vehicle and road safety standards

It’s a voluntary scheme that’s designed to work for operators of all sizes and there are currently 76 operators in the ER scheme.

Milebay Consultancy Ltd are approved Earned Recognition Auditors.

What are the benefits of being a DVSA Earned Recognition Operator?

  • be an exemplary operator – you’ll be able to prove this when you bid for contracts
  • be less likely to have your vehicles stopped at the roadside for inspections
  • be less likely to have DVSA enforcement staff visit your premises
  • be able to use the DVSA earned recognition marque on your website and other publicity materials (but not on your vehicles)
  • be recognised as a DVSA-accredited operator on GOV.UK
  • have direct access to a dedicated earned recognition team in the DVSA
  • Read the self-assessment checklist.
  • Check if your IT system provider and audit provider have registered with DVSA. If they haven’t, tell them to email dvsaer@dvsa.gov.uk to get the documents they need.
  • Read the guidance notes on completing the application form.
  • Download and complete the application form if you meet the eligibility criteria.
  • DVSA will check your application and get back to you.

How do I apply to join the scheme?

How much does it cost to join?

There’s no application fee to join the scheme.

Your systems and processes must be audited by a DVSA-authorised audit provider:

  • You can choose which audit provider you use
  • You’ll be audited once your application has been reviewed
  • Every 2 years you’ll be audited, a requirement to remain within the scheme.

The providers set their own fees.

Who will audit us and how often?

‘The application can only be made for the whole business – not individual licences. You must report the data for all your operator licences.

If your organisation contains multiple legal entities operating under one group – using the same management systems – you can make a single group application.

The audit standards and key performance indicators would apply and be measured over the group as a whole.

An individual legal entity cannot be removed from the group accreditation unless it changes ownership or no longer exists.’

Before you apply you need to make sure that you meet the following criteria:

Scheme Eligibility

  • you’ve had a heavy goods vehicle (HGV) or public service vehicle (PSV) operator licence for at least 2 years
  • the Traffic Commissioner hasn’t taken any regulatory action (other than a formal warning) on any of your operator licences in the last 2 years
  • you have digital management systems for vehicle maintenance and drivers’ hours, which can track the KPIs and automatically report if they’re missed
  • you meet the earned recognition audit standards

You need to have a DVSA-validated IT system for vehicle maintenance and drivers’ hours. This will monitor whether you’re meeting a set of key performance indicators (KPIs)

Every 4 weeks, your system will tell DVSA if you’ve missed any of the KPIs by a set amount. If this happens, DVSA will work with you to fix any problems.

DVSA will not have direct access to any of your data or systems.

What will we need?

Find out how our Milebay Earned Recognition Experts can help you on 01438 986012